RAMS Evidence
Keep compliance tied to controlled safety records.
Compliance review feels clearer when RAMS, signatures and review status are visible in the same workflow.
Compliance workflow anchor
RAMS
Compliance
Compliance clarity for teams storing RAMS, signatures and employee records.
Zektrx helps trade businesses control operational records in one place. This page explains our compliance approach in business language, including GDPR-aligned handling, retention expectations, and how to reduce risk when storing HR and safety records.
Audit evidence
Compliance record
GDPR-aligned data handling, retention, RAMS evidence and signature records in one review path.RAMSControlled records
SignaturesEvidence trail
RetentionPlan-aware
Trust signals
SSL secured
Encrypted connections to protect data in transit.
Company-isolated data
Workspaces separate company records by design.
Role-based permissions
Control access across office + site teams.
MFA supported
Two-part sign-in foundations for stronger access.
Encrypted storage
Documents and uploads stored on secure cloud foundations.
Trustpilot profile
Independent review collection now available for prospects.
GDPR aligned
Clear privacy and business terms for procurement review.
Customer governance checklist
A practical way to use compliance features responsibly.
Zektrx gives teams the controls, but good compliance also depends on clear customer rules for access, retention and review.
01
Limit access by role
Use admin, manager, supervisor and operative permissions so HR, commercial and safety records are visible only to the right people.
02
Define retention expectations
Agree how long RAMS, signatures, photos, incident records and employee documents should remain available for audits and disputes.
03
Minimise sensitive uploads
Avoid storing unnecessary personal, medical or financial information when a lighter operational record will do the job.
04
Review assisted outputs
Treat AI-assisted documents as drafts for competent review before issuing, signing or relying on them in live work.
What Zektrx may handle
Operational data, stored responsibly.
Zektrx is used for real operational evidence. Teams should use role permissions and good internal governance to keep sensitive records controlled.
✓ RAMS, method statements and risk assessments
✓ Toolbox talks, inductions and signatures
✓ Incident reports and inspection records
✓ Operational documents, templates and exports
✓ Employee and subcontractor records (where enabled by customers)
✓ Occupational health notes (where customers choose to store them)
✓ Commercial workflows (quotes, invoices, purchase orders)
✓ Attachments, photos and evidence uploads
Compliance In Product
Make governance review point to real evidence.
The compliance page now connects RAMS records, people data and audit trails to the practical controls buyers need to review.
1
RAMS Evidence
RAMS
2
People Records
Limit access by role
3
Audit Trail
Retention
People Records
Show where sensitive records need access control.
Employee, subcontractor and training records need role-based access, retention rules and customer governance.
Compliance workflow anchor
Limit access by role
Audit Trail
Make retention and review easier to evidence.
Audit-ready views help procurement teams see how compliance promises map to records, exports and review history.
Compliance workflow anchor
Retention
Standards
Practical compliance, not paperwork theatre.
Zektrx is designed to reduce risk by improving access control, evidence trails and clarity around who did what — and when.
GDPR alignment in plain terms
Zektrx is designed for business customers. Your company controls what is entered into your workspace, who can access it, and how long you keep it. Zektrx provides the system and safeguards to store and manage operational records responsibly.
International data handling expectations
Many customers operate under client, principal contractor, and audit expectations. Zektrx supports evidence-first workflows (revision history, approvals, registers, exports) so compliance is easier to demonstrate.
Retention and evidence
Storage and retention are part of the plan model. Operational records like RAMS, permits, photos and inspection evidence can be retained based on plan and business needs.
Secure employee records handling
Zektrx can store HR and training records where customers choose to. Use role permissions and limited access to keep sensitive records visible only to authorised users.
Signatures + auditability
Signatures and approvals are treated as operational evidence. Zektrx is designed to keep a clean trail of what was issued, reviewed and signed — reducing disputes and audit pain.
Data minimisation mindset
Only store what you need for the workflow. Avoid uploading unnecessary sensitive information, and keep access restricted where higher-risk data is required.
Need a DPA or DPIA support?
If your organisation needs a Data Processing Agreement, data mapping notes, or procurement support, contact us and we’ll provide the right documents and answers.
FAQ
Common questions.
Do you provide a Data Processing Agreement (DPA)?
Yes. For business customers who need a DPA for procurement or internal governance, contact us and we’ll provide the appropriate DPA for your review and signature process.
Can we control retention?
Zektrx is designed with plan-based storage and retention expectations. For enterprise requirements, we can discuss custom retention or policies aligned to your workflows.
How do we handle sensitive HR or health information?
Use role permissions and store only what’s required. Keep access limited to authorised users. Avoid entering unnecessary sensitive information into AI prompts and always review AI-assisted outputs before relying on them.