Compliance clarity for teams storing RAMS, signatures and employee records.
Zektrx helps trade businesses control operational records in one place. This page explains our compliance approach in business language, including GDPR-aligned handling, retention expectations, and how to reduce risk when storing HR and safety records.
Trust signals
SSL secured
Encrypted connections to protect data in transit.
Company-isolated data
Workspaces separate company records by design.
Role-based permissions
Control access across office + site teams.
MFA supported
Two-part sign-in foundations for stronger access.
Encrypted storage
Documents and uploads stored on secure cloud foundations.
GDPR aligned
Clear privacy and business terms for procurement review.
Operational data, stored responsibly.
Zektrx is used for real operational evidence. Teams should use role permissions and good internal governance to keep sensitive records controlled.
Practical compliance, not paperwork theatre.
Zektrx is designed to reduce risk by improving access control, evidence trails and clarity around who did what — and when.
GDPR alignment in plain terms
Zektrx is designed for business customers. Your company controls what is entered into your workspace, who can access it, and how long you keep it. Zektrx provides the system and safeguards to store and manage operational records responsibly.
UK data handling expectations
Many customers operate under UK client, principal contractor, and audit expectations. Zektrx supports evidence-first workflows (revision history, approvals, registers, exports) so compliance is easier to demonstrate.
Retention and evidence
Storage and retention are part of the plan model. Operational records like RAMS, permits, photos and inspection evidence can be retained based on plan and business needs.
Secure employee records handling
Zektrx can store HR and training records where customers choose to. Use role permissions and limited access to keep sensitive records visible only to authorised users.
Signatures + auditability
Signatures and approvals are treated as operational evidence. Zektrx is designed to keep a clean trail of what was issued, reviewed and signed — reducing disputes and audit pain.
Data minimisation mindset
Only store what you need for the workflow. Avoid uploading unnecessary sensitive information, and keep access restricted where higher-risk data is required.
Need a DPA or DPIA support?
If your organisation needs a Data Processing Agreement, data mapping notes, or procurement support, contact us and we’ll provide the right documents and answers.
Common questions.
Do you provide a Data Processing Agreement (DPA)?
Yes. For business customers who need a DPA for procurement or internal governance, contact us and we’ll provide the appropriate DPA for your review and signature process.
Can we control retention?
Zektrx is designed with plan-based storage and retention expectations. For enterprise requirements, we can discuss custom retention or policies aligned to your workflows.
How do we handle sensitive HR or health information?
Use role permissions and store only what’s required. Keep access limited to authorised users. Avoid entering unnecessary sensitive information into AI prompts and always review AI-assisted outputs before relying on them.