Controlled record
Move the template into versioned document control.
Editable records can keep the current version, approval status, review history and evidence links in one place.
Editable workflow
Site diary
Site Diaries
Site Diary Template.
Record weather, labour, plant, deliveries, progress, delays, visitors, photos and instructions. Free, editable construction template from Zektrx.
Site diary
Editable template
Start with a printable structure, then add owners, signatures, evidence and review workflows.6Sections
3Trade tags
FreeEditable route
Template Actions
Use this template.
Print a static copy here, or create a free Zektrx account for editable records, signatures, owners, evidence and review workflows.
Template In Product
Show where the file becomes a live record.
Site Diary Template starts as a useful structure. In Zektrx, the same structure can become a controlled workflow with owners, sign-off, evidence and review history.
1
Controlled record
Site diary
2
Briefing workflow
Weather
3
Audit trail
Site Diary
Briefing workflow
Use the same structure to brief and collect sign-off.
Templates become more useful when the completed record carries attendance, signatures and the checks behind the work.
Editable workflow
Weather
Audit trail
Keep the completed proof ready for review.
The finished record can support audit packs, handover evidence, client queries and management review.
Editable workflow
Site Diary
Template Structure
The sections to control.
Use this printable structure for a quick start, then move it into Zektrx when you need owners, evidence, revisions, signatures and reporting.
Section 1
Weather
Section 2
Labour
Section 3
Plant
Section 4
Progress
Section 5
Delays
Section 6
Photos and instructions
Template To Workflow
Make the template part of the job record.
A professional template is more than a file. In Zektrx it can carry owners, review steps, signatures and the proof needed after work is complete.
Prepare the record
Start with the template structure, then assign the owner, reviewer and evidence required.
Brief the team
Use the same template to brief workers, capture signatures and keep the method clear.
Close with proof
Attach checks, photos, actions and follow-up evidence so the record survives the job.
Knowledge Journey
Learn, use, then automate.
1. Learn
GuideCompliance Updates
Principal Contractor Workspace Feature Guide
Guide to the Zektrx principal contractor workspace for subcontractors, RAMS approvals, drawings, RFIs, permits, quality and handover.
GuideInternational terminology
Principal contractors Ireland software guide
Ireland principal contractor software guide for RAMS coordination, subcontractor evidence, safety statements, permits and site records.
GuideInternational terminology
Principal contractors United Kingdom software guide
UK principal contractor software guide for RAMS coordination, subcontractor evidence, inductions, permits, actions and site records.
2. Use
CalculatorProject Planning
Project Duration Calculator
Estimate project duration from work quantity, productivity and crew count. Free online tool for UK construction and trade teams.
CalculatorLifting
Lift Load Weight Calculator
Estimate rectangular load weight from length, width, thickness and density before lifting-plan review. Free online tool for UK construction and trade teams.
CalculatorSite Planning
Delivery Capacity Calculator
Estimate delivery capacity from vehicles, trips, capacity per trip and working days. Free online tool for UK construction and trade teams.
3. Automate
Featureprincipal contractors
Principal Contractor Software
Coordinate subcontractors, site evidence, compliance and reporting across projects.
Featuresite diary
Site Operations Software
Connect diaries, tasks, photos, visits and daily site evidence.
Featuresubcontractors
Subcontractor Management Software
Track subcontractor readiness, documents, expiry dates, actions and evidence.
4. Start
See the principal contractor workspace.
Coordinate subcontractor documents, RAMS, permits, site evidence, actions and audit readiness.
View Principal Contractor WorkflowRelated Content
Connected templates, tools and workflows.
Related Guides
Keep learning
GuideCompliance Updates
Principal Contractor Workspace Feature Guide
Guide to the Zektrx principal contractor workspace for subcontractors, RAMS approvals, drawings, RFIs, permits, quality and handover.
GuideInternational terminology
Principal contractors Ireland software guide
Ireland principal contractor software guide for RAMS coordination, subcontractor evidence, safety statements, permits and site records.
GuideInternational terminology
Principal contractors United Kingdom software guide
UK principal contractor software guide for RAMS coordination, subcontractor evidence, inductions, permits, actions and site records.
Related Calculators
Run the numbers
CalculatorProject Planning
Project Duration Calculator
Estimate project duration from work quantity, productivity and crew count. Free online tool for UK construction and trade teams.
CalculatorLifting
Lift Load Weight Calculator
Estimate rectangular load weight from length, width, thickness and density before lifting-plan review. Free online tool for UK construction and trade teams.
CalculatorSite Planning
Delivery Capacity Calculator
Estimate delivery capacity from vehicles, trips, capacity per trip and working days. Free online tool for UK construction and trade teams.
Related Templates
Document the work
TemplateInspection Forms
Site Inspection Form
Capture inspection checks, photos, defects, actions, owners and close-out evidence. Free, editable construction template from Zektrx.
TemplateAccident Forms
Accident Report Form
Capture incident details, injuries, witnesses, photos, immediate actions and investigation notes. Free, editable construction template from Zektrx.
TemplateTraining Records
Training Record Template
Track competence, certificates, expiry dates, refreshers, evidence and worker readiness. Free, editable construction template from Zektrx.
Related Features
Automate the workflow
Featureprincipal contractors
Principal Contractor Software
Coordinate subcontractors, site evidence, compliance and reporting across projects.
Featuresite diary
Site Operations Software
Connect diaries, tasks, photos, visits and daily site evidence.
Featuresubcontractors
Subcontractor Management Software
Track subcontractor readiness, documents, expiry dates, actions and evidence.
Related Industries
Trade workflows
Industryprincipal contractors
Principal Contractors Software
Principal contractor hubs for subcontractor coordination, RAMS, permits, site records, actions and audit evidence.
Industrygroundworks
Groundworkers Software
Groundworks RAMS, permits, site diaries, plant checks, photos, quality records and delay evidence. One platform for documents, evidence and compliance.
Industryscaffolding
Scaffolders Software
Scaffolding contractor RAMS, inspections, handover certificates, permits, photos and site evidence. One platform for documents, evidence and compliance.
Related Comparisons
Compare options
Comparisonpaper or spreadsheet site diaries
Best Site Diary Software
A site diary software buyer guide for construction teams that need daily records, photos, labour, delays, actions and evidence.
ComparisonSafetyCulture
Zektrx vs SafetyCulture
Compare Zektrx with SafetyCulture for contractors that need inspections plus RAMS, permits, documents, actions, site diaries and construction evidence packs.
Comparisongeneric construction management software
Best Construction Management Software
A construction management software buyer guide for teams comparing project controls, site records, documents, compliance and contractor operations.
Related FAQs
Can inspection actions be tracked?
Yes. Zektrx can assign action owners, due dates, evidence and completion status.
From Site Inspection Form
Should photos be attached?
Photos improve clarity and close-out evidence for defects and observations.
From Site Inspection Form
Does this replace a programme?
No. It is an estimating check. Real programmes need dependencies, access, procurement and resource logic.
From Project Duration Calculator
Can I use hours instead of units?
Yes, as long as the productivity rate uses the same unit basis.
From Project Duration Calculator
FAQ
Template questions.
Why keep daily site diaries?
They create a dated record of progress, conditions, instructions, delays and evidence.
Can Zektrx keep photo evidence?
Yes. Site diary records can connect photos, actions, instructions and daily notes.
Next Step
See the principal contractor workspace.
Coordinate subcontractor documents, RAMS, permits, site evidence, actions and audit readiness.