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Site evidence

Site evidence checklist for contractors

A practical checklist for collecting site evidence, including photos, diaries, sign-offs, RAMS acceptance, deliveries and completion records.

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Zektrx site evidence and operations workflow preview

What counts as useful evidence

Useful site evidence proves what happened, when it happened and which job it belongs to. It should be easy to find later without searching through phone galleries or message threads.

Evidence checklist

  • Pre-start condition photos
  • RAMS, permit and briefing acceptance
  • Delivery notes and material checks
  • Progress photos by area or task
  • Diary notes, delays and blockers
  • Inspection, snag and quality records
  • Completion photos and client sign-off

Keep evidence tied to the job

The main rule is simple: evidence should not float. Link each photo, note or sign-off to the job, date, task, person and document it supports.

Zektrx brings Site Operations Software, Contractor Evidence Management Software and Construction Reporting Software into the same workflow.

Next step

Connect evidence to RAMS Software, prepare your records with the Contractor Setup Pack, or start a ยฃ5 for 14 days trial.

Put it into practice

Turn this guide into a working Zektrx workflow.

Start with the ยฃ5 for 14 days trial, then connect RAMS, jobs, stock, documents, records and reporting in one place.

Start ยฃ5 TrialRequest DemoDownload Setup Pack
Knowledge Journey

Learn, use, then automate.

1. Learn

GuideJob planning

Contractor job planning checklist

A practical job planning checklist for contractors covering scope, people, RAMS, materials, documents, access and completion evidence.

GuideJob planning

Job readiness checklist before construction work starts

A pre-start job readiness checklist for confirming labour, documents, RAMS, materials, access, permits and site evidence.

GuideO&M manuals

Handover pack checklist for contractors

A practical handover pack checklist for completion photos, drawings, O&M records, certificates, snags, sign-offs and client evidence.

2. Use

CalculatorHealth & Safety

HAVS Calculator

Estimate hand-arm vibration A(8) exposure from vibration magnitude and trigger time. Free online tool for UK construction and trade teams.

CalculatorHealth & Safety

Ladder Angle Calculator

Check ladder angle and vertical reach using ladder length and wall distance. Free online tool for UK construction and trade teams.

CalculatorHealth & Safety

Manual Handling Calculator

Create a simple manual handling risk score from load, frequency, distance and twisting. Free online tool for UK construction and trade teams.

3. Automate

Featureelectrical

Electrical Contractor Software

Manage electrical RAMS, permits, drawings, testing evidence and handover.

Featuremechanical

Mechanical Contractor Software

Connect mechanical RAMS, plant records, documents, inspections and handover.

Featureroofing

Roofing Contractor Software

Manage roofing RAMS, work-at-height evidence, photos and handover records.

4. Start

Create RAMS in Zektrx.

Move from static documents into controlled RAMS with review, signatures, revisions and evidence.

Create RAMS
Related Content

Connected resources for this topic.

Related Guides

Keep learning

GuideJob planning

Contractor job planning checklist

A practical job planning checklist for contractors covering scope, people, RAMS, materials, documents, access and completion evidence.

GuideJob planning

Job readiness checklist before construction work starts

A pre-start job readiness checklist for confirming labour, documents, RAMS, materials, access, permits and site evidence.

GuideO&M manuals

Handover pack checklist for contractors

A practical handover pack checklist for completion photos, drawings, O&M records, certificates, snags, sign-offs and client evidence.

Related Calculators

Run the numbers

CalculatorHealth & Safety

HAVS Calculator

Estimate hand-arm vibration A(8) exposure from vibration magnitude and trigger time. Free online tool for UK construction and trade teams.

CalculatorHealth & Safety

Ladder Angle Calculator

Check ladder angle and vertical reach using ladder length and wall distance. Free online tool for UK construction and trade teams.

CalculatorHealth & Safety

Manual Handling Calculator

Create a simple manual handling risk score from load, frequency, distance and twisting. Free online tool for UK construction and trade teams.

Related Templates

Document the work

TemplateRAMS

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Related Features

Automate the workflow

Featureelectrical

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Manage electrical RAMS, permits, drawings, testing evidence and handover.

Featuremechanical

Mechanical Contractor Software

Connect mechanical RAMS, plant records, documents, inspections and handover.

Featureroofing

Roofing Contractor Software

Manage roofing RAMS, work-at-height evidence, photos and handover records.

Related Industries

Trade workflows

Industryelectrical

Electrical Contractors Software

Electrical contractor RAMS, permits, testing evidence, drawings, site records and handover packs. One platform for documents, evidence and compliance.

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Mechanical contractor RAMS, permits, plant records, drawings, inspections and handover workflows. One platform for documents, evidence and compliance.

Industryprincipal contractors

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Related Comparisons

Compare options

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Related FAQs

Can Zektrx replace all spreadsheets?

It can replace many operational spreadsheets, especially where records need owners, evidence, approvals or reporting.

From Zektrx vs Spreadsheets

Where should a spreadsheet migration start?

Start with RAMS, training, document control, actions or site records because those usually carry the most risk.

From Zektrx vs Spreadsheets

Can spreadsheet data be imported?

A migration plan should map columns into Zektrx workflows before import or manual setup.

From Zektrx vs Spreadsheets

Can Zektrx support electrical RAMS?

Yes. RAMS and method statement workflows can be adapted to electrical tasks and site conditions.

From Electrical Contractors Software

FAQ

Questions about this resource.

Who should use this site evidence resource?

This resource is for contractor, site, compliance and operations teams reviewing site evidence checklist for contractors and deciding which records should become controlled workflows.

Can this be managed in Zektrx?

Yes. Zektrx is designed to turn recurring construction checklists, documents, actions, signatures and evidence into connected workflows.

Is this a replacement for competent professional advice?

No. Use this as practical workflow guidance and keep competent legal, safety, engineering or site-specific review where required.

Put it into practice

Create RAMS in Zektrx.

Move from static documents into controlled RAMS with review, signatures, revisions and evidence.

Create RAMS

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