An evidence index makes handover easier to review
Clients often need more than a final folder. They need to understand what evidence exists, what it relates to, who approved it and whether anything is still missing.
A handover evidence index gives the completion pack a clear structure.
Suggested index columns
- Evidence type and reference number.
- Project, package, system, room, zone or asset.
- Drawing, certificate, warranty or inspection reference.
- Owner, reviewer and approval status.
- Date received, date approved and revision where relevant.
- File link, export status and handover section.
- Missing item flag, action owner and due date.
Build the index during the job
The index is most useful when it is built as work happens. If the team waits until the end, they often have to rebuild the evidence trail from emails, photos and shared folders.
How Zektrx helps
Zektrx helps contractors connect drawings, certificates, inspections, photos, actions and O&M records so client handover packs are easier to assemble and review.