Shared projects need clear boundaries
Many contractor projects involve multiple companies working from the same information. That can improve collaboration, but only if permissions, documents, RFIs and evidence are controlled properly.
The goal is to share what each company needs while keeping ownership, visibility and audit history clear.
Workspace checks
- Create a project workspace with a clear owner and project scope.
- Decide which companies can view, upload, comment, approve or export records.
- Keep shared documents linked to version history and issue status.
- Make RFIs visible to the right parties with owners and due dates.
- Record decisions, attachments and close-out evidence against the RFI.
- Review permissions when a subcontractor joins, leaves or changes scope.
Watch for uncontrolled copies
The biggest risk in shared project work is uncontrolled copying. If drawings, RFIs, RAMS, photos and documents are sent through separate messages, it becomes harder to prove which version was current and who saw it.
Keep company context
Every shared record should make company context clear. Who uploaded it, who owns the action, who approved it and who needs to respond should be visible without reading through message history.
How Zektrx helps
Zektrx helps contractors manage project workspaces, company permissions, shared documents, RFIs and evidence records so collaboration stays connected to the project audit trail.